Introduction
The Stan Bowley Trust (“we”) promises to respect any personal data you share with
us, or that we get from other organisations and keep it safe. We aim to be clear when
we collect your data and not do anything you wouldn’t reasonably expect.
Developing a better understanding of our supporters through their personal data
allows us make better decisions, fundraise more efficiently and, ultimately, helps us to
reach our goal of making CyberKnife more readily available for all that need it. We
have made improvements to this policy to make it more understandable to supporters.
Our marketing communications include information about events, fundraisers, latest
breakthroughs, campaigns and lifesaving work. If you would like to receive such
communications but have not opted in please contact us at
enquiries.stanbowleytrust@gmail.com
We collect information in the following ways:
-
When you give it to us DIRECTLY
You may give us your information in order to sign up for one of our events, tell us
your story, make a donation, purchase our products or communicate with us.
Sometimes when you support us, your information is collected by an organisation
working for us (e.g. a professional fundraising agency), but we are responsible for
your data at all times.
-
When you give it to us INDIRECTLY
Your information may be shared with us by independent event organisers, for example
the Aspiration Group or fundraising sites like Just Giving or Virgin Money Giving.
These independent third parties will only do so when you have indicated that you wish
to support The Stan Bowley Trust and with your consent. You should check their
Privacy Policy when you provide your information to understand fully how they will
process your data.
-
When you give permission to OTHER ORGANISATIONS to share or it is
available publicly
We may combine information you provide to us with information available from
external sources in order to gain a better understanding of our supporters to improve
our fundraising methods, products and services.
The information we get from other organisations may depend on your privacy settings
or the responses you give, so you should regularly check them. This information
comes from the following sources:
Third party organisations
You may have provided permission for a company or other organisation to share your
data with third parties, including charities. This could be when you buy a product or
service, register for an online competition or sign up with a comparison site.
Social Media
Depending on your settings or the privacy policies for social media and messaging
services like Facebook, WhatsApp or Twitter, you might give us permission to access
information from those accounts or services.
Information available publicly
This may include information found in places such as Companies House and
information that has been published in articles/ newspapers.
- When we collect it as you use our WEBSITES OR APPS
Like most websites, we use “cookies” to help us make our site – and the way you use
it – better. Cookies mean that a website will remember you. They’re small text files
that sites transfer to your computer (or phone or tablet). They make interacting with a
website faster and easier – for example by automatically filling your name and address
in text fields. There are more details in our Cookie Policy.
In addition, the type of device you’re using to access our website or apps and the
settings on that device may provide us with information about your device, including
what type of device it is, what specific device you have, what operating system you’re
using, what your device settings are, and why a crash has happened. Your device
manufacturer or operating system provider will have more details about what
information your device makes available to us.
The type and quantity of information we collect and how we use it
depends on why you are providing it.
Supporters
If you support us, for example make a donation, volunteer, register to fundraise, sign
up for an event or buy something from our shop, we will usually collect:
• Your name
• Your contact details
• Your date of birth
• Your bank or credit card details.
Where it is appropriate we may also ask for:
• Information relating to your health (for example if you are taking part in a
highrisk event)
• Why you have decided to donate to us. We will never make this question
mandatory, and only want to know the answer if you are comfortable telling us.
We will mainly use your data to:
• Provide you with the services, products or information you asked for
• Administer your donation or support your fundraising, including processing gift
aid
• Keep a record of your relationship with us
• Ensure we know how you prefer to be contacted
• Understand how we can improve our services, products, or information.
If you enter your details onto one of our online forms, and you don’t ‘send’ or ‘submit’
the form, we may contact you to see if we can help with any problems, you may be
experiencing with the form or our websites.
We may also use your personal information to detect and reduce fraud and credit risk.
Direct Marketing
With your consent, we will contact you to let you know about the progress we are
making and to ask for donations or other support. Occasionally, we may include
information from partner organisations or organisations who support us in these
communications. We make it easy for you to tell us how you want us to communicate,
in a way that suits you. Our forms have clear marketing preference questions, and we
include information on how to opt out when we send you marketing. If you don’t want
to hear from us, that’s fine. Just let us know when you provide your data or contact
us at enquiries.stanbowleytrust@gmail.com
We do not sell or share personal details to third parties for the purposes of marketing.
But if we run an event in partnership with another named organisation your details
may need to be shared. We will be very clear what will happen to your data when you
register.
Sharing your story
Some people choose to tell us about their experiences with cancer to help further our
work. They may take on a role as an Ambassador or Media Volunteer, attend our
patient focused events or sit on our committees. This may include them sharing
sensitive information related to their health and family life in addition to their
biographical and contact information.
We use some of the information provided, including gender, ethnicity or the type of
cancer people have experience with, to target opportunities to get involved. We will
also monitor the types of people who are involved to ensure that the views we hear
are representative of all people affected by cancer.
If we have the explicit and informed consent of the individuals, or their parent or
guardian if they are under 18, this information may be made public by us at events, in
materials promoting our campaigning and fundraising work, or in documents such as
our annual report.
Children’s data
We collect and manage information from children and aim to manage it in a way which
is appropriate to the age of the child. Information is usually collected when children
attend our events or fundraise for us. Where possible and appropriate we will seek
consent from a parent or guardian before collecting information about children. Our
events have specific rules about whether children can participate, and we will make
sure advertising for those events is age appropriate.
How we use your data and who has access to it
We ensure that there are appropriate technical controls in place to protect your
personal details.
We undertake regular reviews of who has access to information that we hold to ensure
that your information is only accessible by appropriately trained staff, volunteers and
contractors.
We may need to disclose your details if required to the police, regulatory bodies or
legal advisors.
We will only ever share your data in other circumstances if we have your explicit and
informed consent.
Keeping your information up to date
Where possible we use publicly available sources to keep your records up to date; for
example, the Post Office’s National Change of Address database and information
provided to us by other organisations as described above.
We really appreciate it if you let us know if your contact details change.
Your right to know what we know about you.
You have a right to ask us to stop processing your personal data, and if it’s not
necessary for the purpose you provided it to us for (e.g. processing your donation or
registering you for an event) we will do so.
Contact us enquiries.stanbowleytrust@gmail.com if you have any
concerns.
You have a right to ask for a copy of the information we hold about you, although we
may charge £20 to cover the costs involved. If there are any discrepancies in the
information we provide, please let us know and we will correct them.
If you want to access your information, send a description of the information you want
to see and proof of your identity by post to
The Stan Bowley Trust,
2 Shaw Park Business Village,
Shaw Road,
Wolverhampton
WV10
9LE
We do not accept these requests by email so we can ensure that we only provide
personal data to the right person.
If you have any questions please send these to
enquiries.stanbowleytrust@gmail.com, and for further information see the
Information Commissioner’s guidance here
ttps://ico.org.uk/forthepublic/personal-information/
Changes to this policy
We may change this Privacy Policy from time to time. If we make any significant
changes in the way we treat your personal information we will make this clear on the
The Stan Bowley Trust website or by contacting, you directly.